ABOUT THE POSITION

The Operations Support Specialist is a Regular Part-Time position to support the day-to-day operations of Immigrants Rising’s ongoing programmatic work. 

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ABOUT IMMIGRANTS RISING

Founded in 2006, Immigrants Rising transforms individuals and fuels broader changes. With resources and support, undocumented people are able to get an education, pursue careers, and build a brighter future for themselves and their community. Immigrants Rising is a fiscally-sponsored project of Community Initiatives. For more information, visit www.immigrantsrising.org.

RESPONSIBILITIES & DUTIES

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Accounts Payable 

• Receive, verify, and reconcile invoices
• Prepare check request forms 
• Review and prepare credit card reports and collect receipts 

Event Logistics and Coordination 

• Coordinate ongoing in-house events & meeting logistics (food, meeting room reservations, invite lists, speaker confirmations, etc.)
• Coordinate special event logistics (travel, hotel accommodations including detailed rooming lists, communication with vendors, contracts, insurance requirements)
• Troubleshoot event planning challenges and suggest ways to create efficiencies
• Track event expenses and monitor event budget  

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Programs Support 

• Provide support for programs in identifying vendors and purchasing programs supplies 
• Coordinate with program leads and recipients to disburse honoraria, program stipends, and/or grants 
• Provide support for processing program agreements and grants to individuals agreements 

Contracts Management

• Serve as the point person for contracts processing between Immigrants Rising and Community Initiatives 
• Draft, evaluate, negotiate, execute, and monitor contracts with external vendors and contractors in collaboration with Community Initiatives
• Prepare Certificate of Liability Insurance for service contracts and memorandum of understanding (MOU)

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Administrative Support 

• Coordinate Provisional Board meetings 
• Provide administrative support to the Executive Director as needed 

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QUALIFICATIONS

The Operations Support Specialist will be thoroughly committed to Immigrants Rising’s mission and vision.

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Required Qualifications:

• Ability to work with a team
• Strong verbal and written communication 
• Excellent problem-solving and troubleshooting skills
• Experience using Excel/Google Sheets and manipulating .csv files

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Desired Skills & Experience:

• Excellent interpersonal skills and energetic “can do” attitude
• Excellent organizational, time management, and implementation skills
• Excellent problem-solving skills
• Ability to retain, organize, and effectively communicate detailed information in a professional manner
• Ability to take initiative, be proactive, and work independently
• Commitment to immigrant rights with direct knowledge and personal connection to the undocumented experience 

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WORK LOCATION

We will consider applicants who are based outside of the San Francisco Bay Area and who would work remotely. 

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TIME COMMITMENT 

‍Regular Part-time, non-exempt position, with some evenings and weekends required. Up to 20 to 25 hours per week.

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COMPENSATION 

Hourly pay rate is between $25 - $30 per hour depending on experience and availability. 

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Equal Employment Opportunity

Immigrants Rising / Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

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TO APPLY

Please complete the Operations Support Specialist Job Application. Electronic submissions only. No phone calls please. Applications will be accepted until April 17, 2024.

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Immigrants Rising is an equal opportunity employer. Black, Indigenous, and People of Color (BIPOC), immigrants, women, and LGBTQ candidates are strongly encouraged to apply.

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